Print

This page includes information from all previous pages for ease in printing.

List formatting depends upon a document's line spacing, indention, and the number of lines in the list. All possible list formats are explained and illustrated on these pages.

Bulleted and Numbered Lists

Lesson 28, Reports with Lists
28-H. Bulleted and Numbered Lists

	Use numbers or bullets to call attention to items in a list. If the sequence of the items is important, use numbers rather than bullets.
	Numbers and bullets appear either at the left margin or are indented to the same point as the paragraphs in the document. Use the Decrease Indent or Increase Indent buttons in Word to adjust the position of the list as needed.
	By default, the numbers and bullets themselves are followed by an indent, and carryover lines are indented automatically to align with the text in the previous line, not the bullet or number.

Microsoft Word 2002 Manual
Lesson 28, Bullets and Numbering

	Note: Always type information to be formatted as a list with text only first. When you are completely done, go back and select the desired lines in the list and then apply the bullet or number feature.
	Study the information in your word processing manual to learn about using bullets and numbers.

Lists at a Glance

Numbers or bullets may be used in letters, memos, and reports to call attention to items in a list. If the sequence of the items is important, use numbers rather than bullets.

	Begin the number or bullet at the paragraph point; that is, at the left margin for blocked paragraphs and indented 0.5 inch for indented paragraphs.
	Insert 1 blank line before and after the list. Within the list, use the same spacing (single or double) as is used in the rest of the document.
	For single-spaced documents, if all items require no more than one line, single-space the items in the list. If any item requires more than one line, single-space each item but insert a blank line between each item.

To format a list:

Type the list unformatted.
Select the items in the list.
Apply the number or bullet feature.
If necessary, use the Decrease Indent or Increase Indent button in Microsoft Word to adjust the position of the list.

The three bulleted and numbered lists shown below are all formatted correctly.

Lists, Business Report

Lesson 28-I, Business Reports With Lists

	Press ENTER 2 times to insert 1 blank line above the list.
	Type the list unformatted (without the bullets or numbers) at the left margin. Use the Decrease Indent button in Word to adjust the position of the list as needed.
	If all the items in the list are one line long, single-space the entire list.
	If any items in the list are multiline, single-space each item in the list but insert a blank line between the items for readability.
	Press ENTER 2 times to insert 1 blank line below the list.
	Go back and apply the number or bullet feature to the selected lines of the list only.

Multiline List, Business Report

Report 28-5, Business Report With Multiline List

Single-line List, Academic Report

Report 30-9, Academic Report With Single-line List

Multiline List, Academic Report

Report 30-10, Academic Report With Multiline List

Lists, Correspondence

Lesson 48-E, Lists in Correspondence
Note: These directions apply to lists in letters and memos.

	Press ENTER 2 times to insert 1 blank line above the list.
	Type the list unformatted at the left margin.
	If all of the items are 1 line long, single-space the entire list.
	If any of the items are more than 1 line long, single space each item in the list but insert a blank line between the items.
	Press ENTER 2 times to insert 1 blank line below the list.
	Highlight the list, and apply the number or bullet feature to the selected lines.
	Use the Decrease Indent button in Word to adjust the position of the list as needed to align with the left margin.

Single-line List, Correspondence

Correspondence 48-27, Memo With a Single-line Bulleted List

Multiline List, Correspondence

Correspondence 48-28, Memo With a Multiline Numbered List