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Tuesday, February 13,
2007
1.
Pick up
your folder from the desk nearest the door. Before taking a seat,
please consider how well you can see the board and the projection
system pull-down screen because your instructor will be assigning
seats on a seating chart during the next class meeting. Attendance
will be verified using the seating chart and absences recorded from
those folders that haven't been retrieved at the beginning of each
class meeting. Please pay the printing fee if you did not do so at
the last class meeting.
2.
Log-on to
the GDP CAOT 123 (Greg Document Processing) keyboarding software.
Check the assignment sheet in your folder for today's lessons.
It is important to check your assignment sheet because sometimes
only selected exercises within a lesson are assigned; not all
exercises are always required.
a.
Complete the skillbuilding exercises shown on your assignment sheet
in your folder for
Lesson 64.
b.
Go to
Lesson 65, Report 65-38, Résumé. Your instructor will
demonstrate how to use the Table feature in Word to create this
document and discuss
the use of keyboard shortcuts in this document. Your instructor will
review the process of saving, scoring, editing (if necessary), and
printing your document in GDP for those of you who have not had the
experience of using the GDP program in CAOT 1 and 2.
c.
Follow the
instructions 1-12 in your textbook very carefully. In addition,
please remove the table borders so that only the horizontal line after
the centered three-line title is visible. To remove the table
borders, select the entire table (click on the "Print Layout View"
icon in the lower left corner of the Word document window, move your
mouse to the upper left corner of the table and click on the
four-headed arrow that appears). Then in the Formatting Toolbar, click on the down arrow to the
right of the “Borders” icon. Click on the
"no borders" icon. (All table borders are now "grayed
out" and will not print.) To insert the horizontal line above
the "EDUCATION" section, be sure the table is still selected, click on
the down arrow to the right of the Borders icon, and click on the icon
representing the top border line.
Carefully proofread your document against the textbook and correct any
errors. Click on “GDP” to exit the Word program; click on “Yes” to
“Save Changes,” click on “Yes” to “Score” your document, and finally
“Yes” to review your document. If you have “0” errors,
congratulations! You have met the goal for this exercise
by achieving "0" errors on the first attempt. You may circle the “Yes” on your assignment sheet
for proofreading this assignment perfectly.
J (If you
did not achieve "0" errors--a space at the end of a line or paragraph
does count as an error--return to the Lesson 65 menu, click on the document
name (Report 65-38), choose “edit” to open your file, and make
the needed corrections.)
Circle the "No" on your assignment sheet to indicate that all errors
were not found on the first attempt.
L
d.
To print your résumé,
click on “Portfolio” in the GDP button bar at the top of your screen,
click OK in the menu that appears. When the list of completed
exercises appears, click on the document name you wish to print (“Report 65-39”) and then
click on the “View Text" button. Click on "Print in MS
Word" and click again on "Print Text." Place this printout in your folder to submit at the end
of class.
e.
Next go to
Letter 65-62 in your lesson menu. Before beginning
this document, be sure you are aware of correct Personal-Business,
Block Style format (you should have reviewed page R-3
in the Reference Manual section of your text or Word Processing Manual
as homework. Follow the same procedure
as outlined above (read the textbook instructions carefully, type the
document, proofread/correct errors, click on "GDP" to exit, save,
score, and review your document). Again, the goal is to achieve
"0" errors on the first attempt. If necessary, edit your document for "zero errors." Print
this
letter using the same steps
in paragraph "d" above.
3.
Let your
instructor know when the above work has been completed. If there
is more class time, complete Lessons 62 and/or 63 from last week.
4.
Distribute
and discuss the MS Word 2003 Toolbars and Shortcuts handout.
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1.
Roll call;
payment of printing fee if not yet submitted; completion of Seating Chart.
2.
Pick up class
folder; remove all "checked" papers from your folder (a checkmark in the
upper right corner indicates it has been checked by your instructor).
Read your assignment sheet for today's assignments--Lessons 66 and 67.
3.
Log-on to the
GDP CAOT 123 (Greg Document Processing) keyboarding software.
a.
Go to
Lessons 66 and 67; do the skill building sections of these lessons
indicated on the assignment sheet; follow the specific directions in the
left margin of the textbook for each section.
b.
Do
Report 66-39, an itinerary. Follow the textbook directions to create and format this itinerary
using a two-column Word "open" table format (remove all borders from the
table after the document is typed to prevent the border lines from
printing.) Adjust the width of the second column so it is about an
inch wider than the first column.
Follow the same procedure for the résumé discussed at the last class
meeting to proofread, save, score, and edit/correct for zero errors) or
click
here for a reminder. Print
this itinerary using the same procedure used to print the résumé
or click
here for the procedures on
how to print a word processing document in GDP. Did you achieve "0"
errors on the first attempt? If so, great--you have met the goal for
this assignment and you may circle the "Yes" for correctly
proofreading this document.
J
If not, return to the Lesson 66 menu to "edit" this document until
"0" errors is achieved.
L
c.
Go to
Lesson 67; do
Report 67-43, an agenda,
using the Word “Bullets and Numbering”
feature reviewed as homework in Lesson 28, page 49, of your Word
Processing Manual, this past weekend. Use the keyboard shortcut,
CTRL + 2 to change from single to double spacing after typing the
date. The numbers should align at
the left margin and the first word of each numbered paragraph should be
“.3” from the left margin. (Verify this setting by selecting the
entire numbered paragraphs section, clicking on FORMAT in the Menu Bar,
“Bullets and Numbering,” and in the “Numbered” tab, click “Customize.”)
Save, score, review, and edit, if necessary, to achieve zero errors.
(Click
here if
you need to reread the procedures to save in GDP, score, and review your
Word file).
Follow the same
procedure used for the Résumé (Report 65-38) to print this file.
Click here to move the screen back to these
printing instructions.
Circle either Proofread "Yes"
J
or "No." L
e. Do
Report 67-44, minutes
of a meeting.
Use a two-column
Word "open" table format (remove all borders from the table). Note
the bolding of the main centered heading and the side headings
(ATTENDANCE, etc.) in the first (left) column. Train yourself to notice
such formatting details contained in your document. Adjust the column widths
so that there is only an inch or so of white space between the two columns.
Why would one limit the amount of space between columns? Follow the usual procedure to save,
score, review, and, if necessary, edit your document until you achieve
zero errors. Print the document from the Portfolio report.
Circle either Proofread "Yes" or "No" on your assignment sheet.
How well you proofread--recognize
and correct any errors in your document before exiting GDP-- is an indication of
how well you will do in this course (and, consequently, on the job). If you did not find all your own
errors, resolve to improve on your proofreading performance in the next
four word processing assignments.
J
e.
Teacher
demonstration of how to print a report for "selected" exercises completed
for an entire week (64, 65, 66, and 67). This report printout should be
submitted along with your itinerary, agenda, and minutes. The procedure is as
follows:
f.
Procedure to
print "selected" lessons every Thursday: Click
on "Portfolio" in the Menu Bar at the top of your screen
and then click on filter portfolio button. When the
Report Options dialog box appears, select the lesson numbers in the
section under "All." Key in the lesson numbers desired (in
this case the four lessons, 64, 65, 66, 67) separated
by commas. Click on "OK"; click on "Print Report."
4. At the end of
the class period, place
this GDP report printout along with your word processing assignment
printouts in your folder and submit to your instructor for grading.
Over the weekend,
refer to your "Homework and Review Lessons" handout to prepare for
next week's documents.
Have a great weekend!
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