Please visit
http://www.bls.gov/opub/working/home.htm to see a fascinating slide
show entitled
Working in the 21st Century.
It is a portrait of
the U.S. workforce at the beginning of the New Millennium. It includes a
set of charts and related information about subjects ranging from
education levels to retirement plans.
Continue in the slide
show to
http://www.bls.gov/opub/working/page8a.htm and see "Workers with
computer skills are in demand." Statistics from the U.S. Department of
Labor Bureau of Labor Statistics document the job market for students
trained in computer skills with projections to the year 2008. "Of the 10
fastest growing occupations, the top 5 are computer-related. Three of the
top 10 are health-related: personal care and home health aides,
medical assistants, and
physician assistants." Computer support
specialists
is projected to have a 102% growth rate.
Continue through the
slide show to
http://www.bls.gov/opub/working/page9b.htm. "These 10 occupations are
projected to add a total of about 5 million jobs during the 1998-2008
period, nearly one-fourth of the projected job growth over the decade.
Occupations with the most job growth tend to have a large number of
workers already. Six of the 10 occupations—retail salespersons, cashiers,
general managers and top executives, truck drivers,
general office clerks, and
registered nurses—each employed at least 2 million workers in 1998." The
10 projected occupations include Office
clerks, General at a projected growth rate of 463,000 and
Computer support specialists
at 439,000. Proceed to
http://www.bls.gov/opub/working/page14b.htm where you will see
statistics about jobs in the temporary help industry."
The number of jobs in
the temporary help industry grew sharply for much of the 1980s and 1990s."
"Workers employed by temporary help firms work in a range of occupations,
including computer systems analysts, engineers, clerical workers,
janitors, and construction laborers."
Visit
the
home page for the Bureau of Labor and Statistics is
http://www.bls.gov/opub/home.htm and browse around. Go to
http://www.bls.gov/oco/home.htm for the Occupational Outlook Handbook,
2002-03 Edition.
Do a search for
Secretaries and Administrative Assistants,
and you will see this: "Secretaries and administrative
assistants are responsible for a variety of administrative and
clerical duties necessary to run an organization efficiently. They serve
as an information manager for an office, schedule meetings and
appointments, organize and maintain paper and electronic files, manage
projects, conduct research, and provide information via the telephone,
postal mail, and e-mail. They also may prepare correspondence and handle
travel arrangements. . . Secretaries and administrative
assistants are aided in these tasks by a variety of office equipment,
such as facsimile machines, photocopiers, and telephone systems. In
addition, secretaries and administrative assistants increasingly use
personal computers to create spreadsheets, compose correspondence, manage
databases, and create reports and documents via desktop publishing, and
using digital graphics—all tasks previously handled by managers and other
professionals. At the same time, these other office workers have assumed
many tasks traditionally assigned to secretaries and administrative
assistants, such as word processing and answering the telephone . . . Some
secretaries and administrative assistants, such as legal and
medical secretaries, perform highly specialized work requiring
knowledge of technical terminology and procedures. For instance, legal
secretaries prepare correspondence and legal papers such as summonses,
complaints, motions, responses, and subpoenas under the supervision of an
attorney or paralegal. They also may review legal journals and assist in
other ways with legal research, such as verifying quotes and citations in
legal briefs. Medical secretaries transcribe dictation, prepare
correspondence, and assist physicians or medical scientists with reports,
speeches, articles, and conference proceedings. They also record simple
medical histories, arrange for patients to be hospitalized, and order
supplies. Most medical secretaries need to be familiar with insurance
rules, billing practices, and hospital or laboratory procedures. Other
technical secretaries who assist engineers or scientists may prepare
correspondence, maintain the technical library, and gather and edit
materials for scientific papers.
Employment:
Secretaries and administrative assistants
held about 3.9 million jobs in 2000, ranking among the largest occupations
in the U.S. economy. The following tabulation shows the distribution of
employment by secretarial specialty.
|
Secretaries, except legal, medical, and executive |
1,864,000 |
|
Executive secretaries and administrative assistants |
1,445,000 |
|
Medical secretaries |
314,000 |
|
Legal secretaries |
279,000 |
Training: "High school graduates who have basic office skills may
qualify for entry-level secretarial positions. However, employers
increasingly require extensive
knowledge of software applications, such as word processing, spreadsheets,
and database management. Secretaries and administrative
assistants should be
proficient in keyboarding
and good at spelling, punctuation, grammar, and oral communication.
Because secretaries and administrative assistants must be tactful in their
dealings with people, employers also look for good interpersonal skills.
Discretion, good judgment, organizational or management ability,
initiative, and the ability to work independently are especially important
for higher-level administrative positions.
"Secretaries and
administrative assistants acquire skills in various ways.
Training ranges from high school vocational education programs that
teach office skills and
keyboarding
to 1- and 2-year programs in office administration offered by business
schools, vocational-technical institutes, and community colleges."
Do a search for
Office Clerks, General, and you
will see this:
Training: "Employers usually require a high school diploma, and
some require typing,
basic computer skills, and
other general office skills. Familiarity
with computer word-processing software and applications is becoming
increasingly important.
Training for this
occupation is available through business education programs offered in
high schools, community and junior colleges, and postsecondary vocational
schools. Courses in word processing,
other computer applications,
and office
practices are particularly
helpful."
Job
Outlook: "Employment of general office clerks is expected to grow
about as fast as the average for all occupations through the year 2010.
Employment growth, the large size of the occupation, and high replacement
needs should result in plentiful job opportunities for general office
clerks in many industries. Furthermore, growth in part-time and temporary
clerical positions will lead to a large number of job openings. Prospects
should be brightest for those who have knowledge of
basic computer applications and office machinery, such as fax
machines and copiers. Job opportunities will also be most favorable for
those with good writing and communication skills. As general clerical
duties continue to be consolidated and the ability to perform multiple
tasks becomes increasingly necessary, employers will seek well-rounded
individuals with highly developed communication skills."