Deep Freeze Information  

How does Deep Freeze work? Deep Freeze 2000 XP restores the computer to its original settings whenever the computer is rebooted. If a virus infects a system during the day, rebooting should clear it out. Any files or programs added after Deep Freeze will be deleted each time a reboot takes  place. If you or your students need to save files, Kaleung is reserving 1 gigabyte of space on the server as a virtual drive. It will appear that you are saving to individual computers when in fact you are saving to the hard drive on the server. All instructors who have data files used in their course or who have any need for any special settings or programs in any profile must contact Arlene Zimmerly, Lab Coordinator, at azimmerly@comcast.net immediately.

Kaleung set up a VLAN for 303, 202, 203, 204, and 205 to be used exclusively by our department, which takes us out of the central campus network server and should make our keyboarding software run faster and enable us or him to image all our labs. It takes about 15 minutes to create the disk image from Station 26 in DH 202 and about 3 hours to deploy the image. Everything is replaced except for IP and computer name. After imaging, run \Windows\sidgen.exe on each station--takes a few seconds. In F03, Kaleung imaged all the workstations in 204. Use the shortcut for keyboarding in 204 so drives won't have to be mapped. Aaron (2042) helped us image S04.

Imaging

Deep Freeze Steps 

Click here to download Deep Freeze. PW for maintenance is lacccaot (old was coatia). This file will be set to have a maintenance period from Friday morning midnight to 8 a.m. To thaw (disable) Deep Freeze,  open Deep Freeze, check Boot Thawed on next (1 restarts) to disable it after the next boot only and automatically enable it the boot after that, and restart computer; make any desired changes; restart computer.

Disable Deep Freeze first!! Press Shift + double click DeepFreeze icon by the clock to disable it. (Imaging will not work properly if DeepFreeze is part of the image. To uninstall Deep Freeze, open it and click the Uninstall option.)

Before imaging, prepare the four master computers:

Virus Software Information 

To check to see if updates have been done automatically during Deep Freeze down time: Click the VirusScan Console icon with the magnifying glass in the system tray.

Windows Settings 

Windows Updates

To turn off Windows Updates: Right-click My Computer, Properties, Automatic Updates tab, check Turn off Automatic Updates.
Note: Windows Updates are causing more problems than they are solving, so we're turning them off.

To roll back Windows update KB896358 that interferes with GDP: Control Panel, Add/Remove Programs, check Show Updates; when populated, scroll down to Windows XP - Software Updates, Security Update for Windows XP (KB896358), Remove.

Desktop Properties

To arrange desktop icons: right-click the Desktop, Arrange icons by, uncheck Auto Arrange; check Align to Grid. See the desktop screen shots for each profile to set up the icons on the Desktop.

To stop the Desktop Cleanup Wizard (the one that has the annoying reminder that you have unused icons on your Desktop): right-click the Desktop; Properties, Desktop tab, and click the Customize Desktop button; clear the Run Desktop Cleanup Wizard every 60 days check box.

To set Windows style: Right-click the Desktop; Properties, Appearance tab, Windows and buttons, Windows XP style.

To set screen resolution:  Right-click the Desktop; Properties, Settings tab, Screen resolution drag to 800 x 600 pixels.

*To display CAOT Lab Rules as a Web page on the Desktop and update the Desktop: right-click the Desktop, Properties, Desktop tab, Customize Desktop, Web tab, New; Location box—http://caot.lacitycollege.edu/desktop.htm; OK, OK, OK, Apply, OK. When the window appears on the Desktop, carefully place the mouse pointer over the top of the window to make the Title bar appear; drag on the Title bar to position the window in the lower right hand corner, and drag on the edges until it is sized as shown below without any scroll bars showing.

*To lock the Web Page settings: right-click the Desktop, Properties, Desktop tab, Customize Desktop, Web tab, check Lock desktop items, OK, Apply, OK. When desktop is unlocked, you hold the mouse over the top of the Web window to display the Title bar. You can then click on the List arrow on the left to Synchronize, etc.

J To synchronize the Web page on the Desktop:
(Note: Rebooting causes automatic synchronization.) Unlock the Desktop—right-click the Desktop, Properties, Desktop tab, Customize Desktop, Web tab, clear Lock desktop items, OK, Apply, OK. Hold the mouse over the top of the Web window to display the Title bar. Click on the List arrow on the left side of the title bar to display the drop-down list, and click Synchronize. If I have made any changes on the master Web page, you will see them right after synchronizing.

J To set a password for a screen saver:
Right-click the Desktop, Properties, Screen Saver tab; under Screen Saver, make a choice; in the Wait box, make a choice; check On resume, password protect. The log-on password for the profile in use is becomes the screen saver password.  To set an image password, Control Panel, Users Accounts, Change an Account, click the desired account, Create a password. on the Advanced tab. At the bottom you will see a check box—uncheck it.

J To restore the My Computer Icon to the Desktop:
Right click a blank spot on the Desktop, click Properties, Desktop tab, Customize Desktop button. Near the top, you will see check boxes for My Computer, Internet Explorer, etc.  Check the desired one. 

J Filter keys:
When the Shift key is held down for 8 seconds or longer it turns on the FilterKeys and an icon displays on the task bar in the system tray. Double click the icon and uncheck Use FilterKeys or the dialog box can be accessed by clicking on Start, Settings, Control Panel, Accessibility Options.

Taskbar Properties

To display the QuickLaunch toolbar: right-click the taskbar, Toolbars, check Quick Launch. See the desktop screen shots for each profile to set up the icons on the QuickLaunch toolbar.

To keep the notification area on the taskbar uncluttered: right-click the taskbar, Properties, check Hide inactive icons.

Control Panel

To display the Volume icon in the taskbar so students can adjust the volume: in Control Panel, Sounds and Audio Devices, Volume tab, check Place Volume icon in the taskbar; check Mute.

To use the power button to shut down Windows and then the computer in one step: After a fresh reboot of the computer, in Control Panel click Power Options, Advanced tab; Power Buttons section, under When I press the power button on my computer, select Shutdown, Apply. (If this is not visible on your Advanced tab, then your computer does not have the hardware capability to do this job correctly, or the capability is disabled in CMOS.) This sets your computer so that when you press the hardware power button it will first do a proper shutdown of Windows, and then power off the computer.

To Hide Language Bar: Just close it if it appears or do this: Control Panel, Regional and Language Options, Languages tab; under Text services and input languages, click Details; under Preferences, click Language Bar; uncheck Show the Language bar on the desktop as desired; uncheck Show Additional Language bar icons in the taskbar.

Taskbar and Start Menu

To set Taskbar and Start Menu features: Right-click the Start button, Properties; Taskbar tab; make selections as shown below:

To set Start Menu features: Right-click the Start button, Properties; Start Menu tab, Classic Start Menu.

To disable "personalized menus": Right-click the Start button, Properties; Start Menu tab, Classic Start menu, Customize; Advanced Start menu options, uncheck  Use personalized\menus.

To add Windows Update to Start menu: Go to C:\WINDOWS\SYSTEM32\wupdmgr.exe, right click and send shortcut to desktop; drag the shortcut over the Start menu and drop it over the top part of the Start Menu somewhere over Programs. Right-click the shortcut, Properties, General tab, change shortcut name to Windows Update.

Miscellaneous

To change the appearance of the mouse pointer: Start, Settings, Control Panel, Mouse; Pointer Options tab, check Show location of pointer when I press the CTRL key.

To remove non-DOS partitions: Boot the computers from a Win98 bootable diskette and delete all the partitions. Some computers have one, and some have two. Type FDISK at the command prompt. Select number 3 and then number 4 to delete NON DOS partitions. If the computer has more then one partition, repeat the same steps. Check the number of partitions with FDISK again, by selecting number 4.

To set Recycle Bin to save deleted files: Right-click Recycle Bin on desktop, Properties; uncheck Do not move files to the Recycle Bin. Remove files immediately when deleted. Deep Freeze will remove these files upon reboot.

To make Windows Media Player the default media player for sound clips: Start Programs, Windows Media Player; (look for list arrow in upper-right corner for menu) Tools, Options, File Types tab; Select All, OK. Windows Media Player will attempt to be the default player for the selected file types.

J To turn off the screen saver: Right-click on the Desktop, Properties; Screen Saver tab, Screen Saver—None; Power button, Power Schemes tab; Turn off monitor—Never; Turn off hard disks—Never; System standby—Never; System hibernation—Never.

J To schedule scandisk and defrag: Programs, Accessories, System Tools, Disk Defragmenter or ScanDisk.

J To find or change icons: Right-click the desktop item and click Properties, Customize, Change Icon button or right-click the shortcut and click Properties, Shortcut tab, Change Icon button; browse to Shell32.dll or Pifmgr.dll, usually in the C:\Windows\System32 folder.

J To find out what Windows service pack is installed: Right-click My Computer,  Properties; on the General tab under System, you will see the Service Pack information.

J To ditch Ctrl+Alt+Del at startup: go to Control Panel, Users and Passwords, click on the Advanced tab. At the bottom you will see a check box—uncheck it.

Office Updates

To check for the latest Office XP Updates: Caution!! Do this only between semesters. Go to http://office.microsoft.com/officeupdate/default.aspx?CTT=6&Origin=ES790020041033 and follow steps.

Windows Media Player Update

To check for updates on demand: On the Help menu, click Check For Player Updates, and then follow the instructions on the screen.

To check for updates automatically: On the Tools menu, click Options. Click the Player tab, and then click Once a month. Note: Deep Freeze takes any updates out so just do this once a semester unless it is some major update.

To see if Media Player is working: Go to http://caot.lacitycollege.edu/001/ and click the hyperlink in the 3rd bullet under my picture to play a short move.
Note: If you see the prompt below, answer No to play the movie in a full window in Windows Media Player for the best visibility. Try pressing Alt+Enter to maximize the screen, or explore the buttons on the bottom of the player screen for View Full Screen.

MSN Messenger/Windows Live Messenger Update

To upgrade: http://get.live.com/messenger/overview

Settings: On the menu, click Tools, Options, General tab, uncheck Open Messenger main window when Messenger starts; Privacy tab, check Always ask me for my password when checking Hotmail or opening other .NET Passport-enabled Web pages; check This is a shared computer so don't display my tabs and This is a shared computer so don't store my address book, display picture, or background on it.

Desktop 

Arrange and name icons and taskbar area exactly as shown. Copy files from \Desktop\Icon Buttons from TIA Website into C:\Windows. Copy files from \Desktop\Desktop Icons from TIA Website to the Windows Desktop. To create an icon file, download any file as save it as a *.bmp file, save it the the Windows root directory and then browse to it.

Favorites 

To delete old Favorites before importing new ones:

Open Internet Explorer, Favorites, Organize Favorites; select and Delete each one and Close.

To Import the Windows Favorites Bookmarks for Master Computer:

Windows Explorer Settings  

Note: The toolbar must be unlocked first for any of these steps to work. Also, once the toolbar has been unlocked, you might need to drag the Address Bar open to the see the address bar box. To unlock the toolbar, View, Toolbars, uncheck Lock the Toolbars.

Internet Explorer Settings 

To make Internet Explorer the default browser: Tools, Internet Options, Programs tab, check Internet Explorer should check to see whether it is the default browser.

To make FrontPage the HTML editor: Tools, Internet Options, Programs tab, in HTML editor box, click Microsoft FrontPage.
Note: FrontPage must be set as the default HTML editor so that the COAT 112 students can easily open their Web sites from Internet Explorer.

To make Hotmail the e-mail client: Tools, Internet Options, Programs tab, in the E-mail box, click Hotmail.
Note: Hotmail must be set as the default e-mail client or else keyboarding students using GDP to upload files will be blocked and special steps will need to be taken.

To set the home page for Internet Explorer: Go to the CAOT home page and click Tools, Internet Options, General tab, under Home page, click Use current, OK. Set the home page to http://caot.lacitycollege.edu.

To open a new browser window when any shortcut is clicked:  Tools, Internet Options, Advanced tab; under the Browsing header, uncheck Reuse windows for launching shortcuts.

To allow pop-ups for keyboarding Web sites: click Tools, Pop-up Blocker, Pop-up Blocker Settings, Address of Web site to allow, fill in these URLs:

http://gdpim.mhhe.com for the IMWS
http://gdpupload.mhhe.com or the Student Upload Web Site
http://gdpstudent.mhhe.com for the Student Web Site.

To open shortcuts in a new window: click Tools, Internet Options, Advanced tab; under Browsing, uncheck Reuse windows for launching shortcuts.

To receive notification when download completes: click Tools, Internet Options, Advanced tab; under Browsing, check Notify when downloads complete.

To change password settings: click Tools, Internet Options, Security, 'Trusted, Custom Level; scroll all the way to the bottom of the Security pane and check Automatic logon with current username and password' or any desired setting.

To change AutoComplete settings: click Tools, Internet Options, Content tab, AutoComplete; make your choice in 'Use AutoComplete for' list.

J To clear drop-down menus for privacy: Tools, Internet Options, Content tab, AutoComplete, Clear Forms, OK, OK, OK.

J To fill in passwords automatically: By default, Internet Explorer is set up to remember passwords automatically. If you are not asked to remember the password, you need to turn on the AutoComplete feature. To turn on AutoComplete, click Tools, Internet Options, Content tab; under AutoComplete, click Settings, check User names and passwords on forms. If you would to be prompted for permission to save passwords, check Prompt me to save passwords.
Note: If you want to delete the names, passwords, or other information that is saved in Internet Explorer, you can do so.

J To delete all browsing history: Click Tools button, Delete Browsing History, Delete all. To delete a specific category of browsing history, click Tools, Delete Browsing History. Click Delete next to the category of information you want to delete. Close Internet Explorer when done to clear cookies still in memory. Deleting all browsing history does not delete your list of favorites or subscribed feeds. It only deletes temporary files, browsing history, cookies, saved form information, and saved passwords.

Install the Home version of GDP10 to C:\GDPHOME and save student data on floppy disk A:\ and do not add icon to desktop. Change these settings: Options, Settings—no editing in drill lines; check Use Proofreading Viewer; URL to be accessed when the Web button is clicked in GDP, fill in gdpstudent.mhhe.com.

Word Settings  

Instructor Preferences: Show/Hide on; Print Layout View on; Standard and Formatting toolbar displayed on 2 lines; Zoom set to 100%.

To hide or turn off the Office Assistant: Help, Hide the Office Assistant. If the balloon appears, click Yes, turn me off.

To make all Word menus visible at all times without a delay: Tools, Customize, Options tab; uncheck Show full menus after a short delay; check Always show full menus, Close.

To stop Word menus from unfolding: Go to View, Toolbars, Customize, Options tab; under the Menu animations box, choose (System default); Close.

To make the Standard and Formatting toolbars appear on two lines: Use the move handle on the toolbar to drag the toolbar to its own row.

To prevent Word from prompting user to make Word default web page editor: Tools, Options, General tab, Web Options button, Files tab, uncheck Check if Word is the default editor for all other Web pages.

Tools Options

To hide Startup Task Pane: To hide the Startup Task Pane: Go to Tools, Options, View tab; under Show, uncheck Startup Task Pane.

To remove Drawing Canvas and increase recently used filed list: Go to Tools, Options, General tab, uncheck Automatically create drawing canvas when inserting AutoShapes; increase Recently used file list and increase it to 9 entries.

To change the default layout for inserted pictures: Tools, Options, Edit tab, Insert/Paste pictures as, select desired choice.

J Word tells you a file is already in use: If Word crashes, sometimes when you reopen it, you are told the file you want to open is already in use. Close Word, press Ctrl-Alt-Del, select winword, and choose End Task. Reopen Word. You should be able to open your file now without a problem.

J To add or delete a shortcut in the Open Dialog box under the Look In list pane on the My Places bar: Click File, Open. In the Look in list, click the drive, folder, or Internet location that contains the folder where you want to create a shortcut to in the My Places bar. Click the desired folder, Tools, Add to "My Places". Your shortcut appears in the My Places bar to the left of the folder and files list.

FrontPage Settings 

To get these Web sites on the list of Network Places, in History, on the list of recently opened Webs, and to get the User name in the drop-down list. Open these Web sites below. A network place is automatically created as you open them. the last four sites to be opened will appear in the list of recently opented Webs: garden, grill, Final, and 112 should be on the list.
http://caot.lacitycollege.edu/001T/
http://caot.lacitycollege.edu/001/
http://caot.lacitycollege.edu/tia/ 
http://ca112.lacitycollege.edu/ca112a00/garden/
http://ca112.lacitycollege.edu/ca112a00/grill/
http://ca112.lacitycollege.edu/ca112a00/Final/
http://caot.lacitycollege.edu/112/ 

To open these Web sites. Click on each link above in order one at a time to open each Web site in the browser. Click the Edit with FrontPage button in the browser toolbar. You will be asked to enter a user name and password. For User name, type lacc_uia\zimmerae, fill in the Password (see me for the password), and check Remember my password. The password is not remembered, but checking this box insures that the user name is kept in the box or in history—makes no sense, but it works.

Note: if the Connect to box keeps appearing, click Cancel; click the Change button and change the destination directory to http://ca112.lacitycollege.edu/ca112a00/Junk/;

To make Shared Borders active on the Format menu: Click Tools, Page Options, Authoring tab, and check Shared Borders.

To change your default Web browser to MS Internet Explorer so that all features, like marquees, will be supported: Close FrontPage, and open Internet Explorer. Click Tools, Internet Options, Programs tab, check Internet Explorer should check to see whether it is the default browser, OK; close Internet Explorer and open FrontPage; click File, Preview in Browser, select Microsoft Internet Explorer, Preview.

To change compatibility so all FP features are supported and to add Shared borders: Tools, Page Options, Authoring tab; click the Browsers list arrow, click Microsoft Internet Explorer only; click the Browser versions list arrow, click 5.0/6.0 browsers and later; for shared borders, check both Author-Time Web Components and Shared Borders; OK.

To show all menu commands in FrontPage so they are always visible: Tools, Customize, Options tab, check Always show full menus, Close.

To open FrontPage without opening the most recent Web: Tools, Options, General tab; under Startup, uncheck Open last Web automatically when FrontPage starts, and click OK.

To change table defaults:  Table, Insert, Table; check Set as default for new tables. Rows, 2; Columns 2; Border size, O; Alignment, Center; 640-pixel width.

Note: The bottom of the Insert Table dialog box is hidden from view because of our low screen resolution and small monitors. This is a known issue that Microsoft is working on. Also, you can only enter 2 rows an 2 columns for table defaults—1 Row and 1 Column won't stick.
Workaround: With the  Insert Table dialog box open press, Alt + space bar; press M; press the up arrow key enough times to move the dialog box up until the bottom of the dialog box is visible, then click the mouse and click as desired. If this doesn't work, press Tab to move to the desired location and enter the desired choice. A checkbox can be selected by moving to the checkbox and pressing the space bar. The OK button is always highlighted and pressing Enter should accept changes made and close the dialog box. You could also right click the Taskbar, click Properties, then check Auto-hide the taskbar.

Miscellaneous Software Settings 

To install GCAK for typing technique demo, instructor station only: Start, Run, Install.exe; Next; Single Student Data on Hard Disk, Next; Full install; Next; Next; OK. Install Quick Time when prompted. Log on with first name of Technique and last name of Demo and password of t.

To install and run Lavasoft Ad-aware: (Start, Programs, Lavasoft, Ad-aware 6; download at http://www.tucows.com/preview/236049.html) 

To install Adobe Acrobat Reader: Go to http://www.adobe.com/products/acrobat/readstep2.html Platform--Windows XP; Connection speed--Broadband; click download full version and uncheck other options. click Get Java Technology link at bottom of page and follow directions to download.

To install Java Virtual Machine: Go to www.sun.com; click Get Java Technology link at bottom of page and follow directions to download.

J To install Camtasia. Go to http://www.techsmith.com/freetrials.asp to install Camtasia if needed. I have set movies to run with Windows Media Player, so Camtasia is no longer necessary.

Outlook Tips 

J Outlook 2002: To disable personalized menus in Outlook: Go to Tools, Customize, Options tab, check Always show full menus.

J Outlook 2002: AutoComplete Addressing for e-mail addresses--Outlook offers to complete the address, alias, or names, based on addresses, aliases, or names that e-mail messages that you have previously sent to. This is enabled by default, and you can disable it by clicking Options on the Tools menu, clicking E-mail Options on the Preferences tab, and then clicking Advanced E-mail Options.

J Shutdown Steps  

J Microphone Tips 

To troubleshoot microphone: If you know the microphone is working, but there is not enough volume to record properly in Windows Sound Recorder (Start, Programs Accessories, Entertainment, Sound Recorder), do this: Control Panel, Sounds and Audio Devices, Audio tab, Sound recording—Volume button; in the Recording Control window—Microphone, raise volume bar about half way; click Advanced button; Advanced Controls for Microphone window—Other Controls, check 1 Mic Boost to turn up volume on microphone.

To plug in headset with microphone:

On the back of the computer, the three ports are in this order from top to bottom:

J Directory Naming Conventions 

J Seating Chart & Door Card 

J Equipment Repair Procedures 

J Signs 

J Printer & Copier Instructions 

J LCD Instructions 

J DEC Tips  

Janice Love, X2376, can get labels printed.

General Tips: Use Shift-F1 to navigate up in menus

For the class roster: select 2, type S402, Enter; type section #, Enter.

For waiting list: select 2, type S403, Enter; type section #, Enter.

To change semesters: Type 1 for Spring Semester (1, S001); 2, Summer; 3, Fall; 0, Winter.

To change years: Type desired year.

1 - SI_STU; type S001 - Application Display, Enter; or type S002 - Name Search

 or

 2 - SI_PGM_ING (Program & Curriculum Inquiry); type S402; type for Sem/Yr, 0-for Winter, 1 for Spring, 2 for Summer, and 3 for Fall; type 2002 for year; STUD + F1 to get Student Records Inquiry Menu in case you want to do a name search.

To print, Print Screen to send to printer; enter next SS#, Enter, etc.

J Hotbar